Tips for Quickly Reserving a Car Service

Arrange Your KC Airport Transportation Fast

Reserve Town Car Service

Hiring a car service is a great option over renting a car when traveling to a city in which you are unfamiliar


So, you are about to attend a seminar, conference, or meeting.  Have you booked airline tickets?  Check.  Hotel reserved?  Check.  Conference registration completed and paid for?  Check.  Lunch or dinner reservations set up?  Check.  But what about your airport transportation?

Often times the last thing a person thinks about when they are getting ready to travel is how they are going to get to and from the airport.  There are several routes to go, such as a taxi, shuttle, renting a car, etc.  In a previous blog post “What is an airport car service and how is it better than a taxi?”, we discuss the differences, the advantages if you will, on hiring a chauffeured vehicle over other service options.  But what about simply renting a car?  You could do that, and many people opt to do so because they want to have their freedoms of being able to go places without having to rely on some other mode of transportation, but how familiar are you with the city you are getting ready to travel to?  Will you feel comfortable driving in an area that you don’t know?  Even with today’s modern conveniences of smartphones and GPS navigation devices, those devices won’t tell you areas to avoid driving through do to bad road conditions, crime, etc.  This is when hiring a KC car service can come in handy.

When you are ready to book an airport car service, there are a few things that you should have ready before picking up the phone to call and place your reservations.  A brief rundown of the information you should have at the ready includes times, flight information, addresses, number of traveling passengers, and payment.

In order to appropriately schedule the vehicle, you are going to need the times of your flights, meetings, dinner reservations, etc. so that the reservation can be made to get you to your destination at the correct time.  If you are flying, have your flight itinerary available complete with airlines, flight numbers, and departure and arrival times.  For departures, having the complete flight information available allows the reservationist to recommend a time for pick-up.  Depending on what airline you are traveling with, security lines may typically be longer for the airline you are traveling on versus another, smaller airline, so additional time may be needed to ensure that you don’t miss your departing flight because of a long security line.  For arrivals, this information is used to track your arriving flight.  Professional chauffeurs have tools available to them that will alert them to flights arriving early or late as well as what terminal and gate your flight will be arriving.  There is nothing worse than having to wait for your driver because your flight arrived 20 minutes early or 3 hours late.  If you are using a car service to take a group of clients to dinner or you are meeting someone at a specific time, having the times of your dinner reservations or the start times of your meetings will help the reservationist schedule an appropriate pick-up time so that you arrive to your event on time.

Address information is also key to placing your ground transportation reservations.  If you are staying at a hotel, most hotels will already be loaded into the reservations software utilized by the transportation company, but it is important to make sure that you know exactly what hotel in which you have reservations.  Like hotels, if you are going to a restaurant, most restaurants are going to be pre-loaded into the software for easy look up.  If not, a simple internet search by the reservationist will yield the information required.  If you are going to an office or residence, it is important to have those addresses handy as it is unlikely the reservationist will have that information saved, unless you have traveled to that destination previously, to be able to make a complete reservation.  So, have information regarding your pick-up and drop-off points available.

How many travelers will there be in your group and how much luggage will you be traveling with?  If it is just one or two people traveling, a sedan may be a suitable choice.  However, if you are traveling with a large amount of luggage, maybe toting along a set or two of golf clubs, or have four or five people in your party, then a large vehicle, such as an SUV, may be a better solution for your transportation needs.  Knowing the number of people in your party and the amount of luggage you will be traveling with can help the reservationist suggest an appropriate vehicle for you needs.

And the last piece of information you are going to need for completing a reservation with a car service is a form of payment.  Typically, this is going to be in the form of a credit card, whether it be Visa, MasterCard, of American Express.  In some cases, you may be traveling for a company that has an in-house account established, but that is rare and usually has a credit card guarantee to it.  So, have a credit card ready for payment for your trip and know the billing information for that card as well.

Hopefully, you have found this to help you speed up the process of reserving your Kansas City limo service.  Have you found any other tips that have proven useful?  If so, leave your comments below.